REGISTRATION INFO

12th INTECOL Wetlands Conference
29 JUNE - 4 JULY  2025		 EARLY BIRD FEE UNTIL APRIL 22, 2025 LATE FEE UNTIL MAY 15, 2025
SWS member attendee fee 550€ 600€
Regular attendee fee (not SWS member) 600€ 650€
Student attendee fee (not SWS member) 350€ 400€
SWS member student attendee fee 300€ 400€
One-day attendee fee 200€ 200€
SOCIAL EVENTS    
Tallinn city tour on June 28 25€ 25€
Tartu city tour on June 29 25€ 25€
Conference dinner 100€ 150€
Post-conference tour on July 5-6 425€ 425€
Technical tour on July 2 Included in the registration fee except tour no 9
ACCOMPANYING PERSON    
Accompanying person Tallinn city tour on June 28 25€ 25€
Accompanying person Tartu city tour on June 29 25€ 25€
Accompanying person welcome reception and exhibition area access 100€ 100€
Accompanying person conference dinner ticket 100€ 150€
Accompanying person technical tour ticket on July 2 40€ 50€
Accompanying person post-conference tour on July 5-6 425€ 425€

 

REGISTRATION FEE INCLUDES:

 ► Access to all scientific sessions, exhibitions, and poster areas
 ► Coffee breaks and lunches during the event
► Free of charge public transportation in Tartu during the conference
► Social events: welcome reception and technical excursion
► Delegate kit
► Certificate of attendance
 ► All taxes

  

REGISTRATION FEE EXCLUDES:

► Post-conference tour, registration opens in due course. Dates: July 5-6, 2025
► All social events excluding technical tours on July 2, 2025
► Accommodation. Accommodation form with congress rates will be available during the winter of 2024.

 

NB! If you need a visa, register early! There might be queues at embassies so start early just in case.
Read more about the new EU Electronic Visa requirements here.

PARTICIPANT'S DATA

First name(s)*
Last name(s)*
Organisation*
Phone number (mobile)*
E-mail address*All correspondence will be sent to this e-mail!
Confirm e-mail address*
Country*

REGISTRATION OPTIONS


To check whether you are an active SWS member, you need to check out the Member Directory here: https://members.sws.org/activememberdirectory
To become a SWS member, please check this website here: https://www.sws.org/sws-membership-benefits/
 
Early bird registration options*
550.00
600.00
350.00
300.00
200.00
0.00
0.00
Registration needs to be completed before the Early Bird registration ends!
Please submit two paragraphs: one describing the research, and another explaining why you deserve the travel award. These submissions will be reviewed after the Early Bird registration ends, and the applicants will then be notified of the results.*
Please provide a scanned copy of the student ID or a letter from the faculty (we accept formats like PDF, doc. or JPG).
Please note that the document has to be written in English.
Day of participation
0.00
0.00
0.00
0.00
0.00
0.00
Sponsor registration options*
0.00
0.00

SOCIAL PROGRAMME

Tallinn city tour on June 28*
25.00
25.00
0.00
Tartu city tour on June 29*
25.00
25.00
25.00
25.00
0.00
Welcome reception on June 29*
0.00
0.00
Included in the registration fee! 
Technical tour on July 2 (see descriptions here)*
0.00
0.00
Included in the registration fee!
Technical tour selection*
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
80.00
0.00
0.00
See more information about technical tours HERE
Conference dinner on July 2*
100.00
0.00
Post-conference tour to Saaremaa 5-6 July 2025 (see the description here)*
425.00
0.00

ACCOMPANYING PERSON

My accompanying person's name*
Accompanying person will join me on the Tallinn city tour on June 28*
25.00
25.00
0.00
Accompanying person will join me on the Tartu city tour on June 29*
25.00
0.00
Accompanying person will join the group starting at*
0.00
0.00
0.00
0.00
 Accompanying person will join me in the welcome reception and in the sponsor exhibition*
100.00
0.00
Accompanying person will join me in the conference dinner*
100.00
0.00
Accompanying person will join me on a technical tour on July 2*
40.00
0.00
Technical tour selection for accompanying person*
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
80.00
0.00
0.00
See more information about technical tours HERE
Accompanying person will join me in the post-conference tour to Saaremaa 5-6 July 2025*
425.00
0.00

DIETARY PREFERENCES

If you have any preferences regarding the food that is served at the conference, you are welcome to let us know here.
Please note that this preference will apply to the whole event and can not be changed.

LETTER OF INVITATION (FOR THE VISA ONLY)

*
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0.00

VISA REQUIREMENTS

If you require a visa to enter Estonia, please visit the following website: https://vm.ee/en/who-does-not-need-visa-visit-estonia.

According to the decision of the Republic of Estonia, visas are not issued for participants from Belarus and Russia.

An official Letter of Invitation to obtain a Visa and authorization to attend the INTECOL Wetlands conference event in Tallinn, Estonia will be issued ONLY after a completed registration form, hotel booking if necessary and full payment has been received. Letters of Invitation will not be given to parties not registered and paid in full. 
All Letters of Invitation will be issued at the discretion of the event organizers. All expenses incurred concerning the delegate’s attendance at the event are the delegate's sole responsibility, and the event organizers hold no responsibility for the outcome of an individual’s visa application.
In case of visa refusal, we`ll refund the registration fee in the full amount (minus the administration fee of 50€) based on the written proof of visa refusal one month before the event.

Please note: As the summer is a busy time at consulates and embassies, if you require a visa to enter the Schengen zone, please start the process 3 months earlier. Conference participants can apply for a business visa (https://www.schengenvisainfo.com/business-schengen-visa/), which requires an invitation letter from Delegate Services.
Fill in the registration form and pay at the beginning of the visa application process. If you have questions or need help, please contact intecolwetlands2025@publicon.ee.

Full first and last name (as it is written in the passport)
Passport number:
Date of birth:
Country of citizenship:
Date of issue of my passport:
Date of expire of my passport:
Permanent full address (street, house number, zip code, town, country):

INVOICE DATA

*
0.00
0.00
0.00
Please fill ONLY if you need an invoice for your organisation/company!
NB! Before marking e-invoice for Estonian institution, please make sure your institution accepts e-invoices! Please allow up to 5 work days for the e-invoice to be sent. A PDF invoice is generated automatically and will be sent to your e-mail as confirmation of your registration. Do not pay this PDF invoice. Your institution will receive an e-invoice if you have ticked this box!
Name of the organisation/company
VAT number
AddressPlease fill with the full address, including zip code and city
Country of the company

TERMS AND CONDITIONS

Cancellations free of charge (except a handling fee of 50€) are possible until 1 April 2025. Please see the detailed cancellation information in the section "Terms & conditions".
*
If you have special or specific needs, please e-mail to intecolwetlands2025@publicon.ee so that we are able to consider accessibility and any other needs that are necessary to be met.
If you choose online payment (payment by credit card), you will be directed to the website of the online payment service provider Everypay and the invoice will be sent to you automatically after successful payment. For the payment you will need credit card with you and you need to insert the data from the credit card to make a successful payment. We do not send out separate receipts for the payment, the confirmation from Everypay and invoice are the proof of the payment.

If you select payment by bank transfer, the invoice will be automatically sent to you via e-mail together with the confirmation letter and you can then pay by bank transfer or forward the invoice to your organisation for payment.
Total: 0 €



Your payments are safe with Mastercard, Visa and Swedbank.

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